Who we are

Rotary District 1090 (we/us/district) promise to respect the confidentiality of any personal data you share with us, to keep it safe and we will always take every effort to protect your privacy.

We will always be clear how, when and why we collect and process your information; we will never do anything with your details that you wouldn’t reasonably expect.

Our website address is: https://rotary1090conference.org. This is managed by the District Conference team of Rotary District 1090 http://rotary1090.org.

What personal data we collect and why we collect it

Contact and Registration forms

When you submit a contact or registration form from the website we will only every capture the minimum amount of information that we need in relation to the enquiry or booking. The personal data we may collect includes:

  • Your name
  • Your contact details (email and telephone number as appropriate)
  • Details of the enquiry, event or services booked.

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

How we will use your data

We will use your personal data for the legitimate interest of organising Rotary 1090 District Conference. This may include:

  • Administering your enquiry or registration
  • Communicating information relating to your registration and updates on the District Conference.
  • In any other way we may describe when you provide this information

Sensitive information

We do not collect any personal information classified as ‘sensitive’ under GDPR. For example, information about an individual’s race, ethnic origin, politics, religion, trade union membership, genetics, biometrics, health, sex life or sexual orientation.

Who we share your data with

We will never commercially sell your personal data to anyone else.

When you give information to use it may be shared with specified parties for the legitimate purpose of providing the Conference event. For example, a list of names only for security purposes at the venue.

We will only ever share your personal data in other circumstances, not listed above, if we have your explicit and informed consent at the time of collection. However we may need to disclose your details if required to by the police, other agencies, for example HMRC, regulatory bodies or our legal advisors.

How we keep your information safe and who has access to it

We ensure that there are appropriate physical and technical controls in place to protect your personal details and we work within good practice. For example, confidential paper records are securely stored or securely disposed of as appropriate. The district conference team ensure that PCs/devices holding personal information on behalf of the district are password protected and protected with appropriate anti-virus and malware protection.

Your personal information is only accessible by appropriate members. We have a duty to report certain types of personal data breaches to the relevant supervisory authority and where feasible we will do this within 72 hours of becoming aware of the breach. If a breach is detected and likely to result in a high risk of adversely affecting you, we will inform you without undue delay.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

How long we retain your data

We will only keep your information for as long as we need it to assist you with any enquiry you make to us and for the duration of event registration, up to the date of the event..

Cookies

Like most websites, we may use cookies to help us make our site and the way you use it better. We do not store any personal data in the cookies that we use.

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

The General Data Protection Regulations gives you certain rights and these are listed below for your convenience. Further clarification of your rights is available on the Information Commissioner’s website.

  • You have the right to be informed when your personal data is being collected, what is collected and how it will be used or shared.
  • You have a right of access to your personal data; the right of access allows you to be aware of and verify the lawfulness of the processing of your personal data. You can also request a copy of the information which we hold on you.
  • You have a right in certain circumstances to have inaccurate personal data rectified, blocked (restrict processing), erased (right to be forgotten) or destroyed.
  • You have a right in certain circumstances to object to the processing of your personal data for such reasons as direct marketing, automated decision making, profiling; although we can confirm we make no decisions on you using an automated process.
  • You have a right in certain circumstances to data portability.

We collect and process your personal data through legitimate interests or because you have provided it to use to enable us to deliver a service to you. We will only process your personal data as you would reasonably expect us to.

Changes to this privacy notice

We may change this privacy Notice from time to time. If we make any significant changes in the way we treat your personal information we will make this clear on our website or by notifying you directly.

Our contact details

Rotary District 1090. Please use the contact form.

Complaints

If you are unhappy with how we have processed your personal information, please firstly contact the club,  details above. If you are still unhappy you may contact the following:

Information Commissioner’s Office

Wycliffe House
Water Lane
Wilmslow
Cheshire, SK9 5AF

Helpline: 0303 123 1113 (local rate) or ++44 1625 545 745